CITY OF ANTHONY

Recorded

January 12, 2009

The Board of Commissioners of the City of Anthony, Kansas met in regular session at 8:30 a.m. with Mayor Howard Hatfield presiding and the following Commissioners present: Hekel, Dickey, Hammersmith and Williams. Absent: None. Also present were Don Heidrick, City Clerk/Administrator; Grant K. Sechler, Jr., City Superintendent; John Blevins, Chief of Police; Amber Schmitz of the Anthony Republican; Terry Stark, J. D. Rhea, Don Hellar, Chief Blevins left for one hour.

The minutes of the previous meeting were approved.

APPROPRIATION ORDINANCE

Claim Ordinance #5574 making appropriation for $348,328.71 for the payments of certain claims against the City of Anthony for appropriation ordinance was presented and on a motion by Commissioner Williams, seconded by Commissioner Dickey, said ordinance was unanimously approved and claims ordered paid.

STREET DEPARTMENT REPORT

J. D. Rhea, Street Department Head reported that the Street Department had helped to take down Christmas decorations. They have been grading roads and working on some alleys. They are getting ready to clean up South Pennsylvania. They have been doing everyday maintenance.

They will assist in getting new tank for the new fire truck. Dead tree needed removed by old high school.

TAXI

Jewell Hall, Taxi driver reported on the Taxi. After discussion it was decided a new policy will be written for Taxi fare. It will be two dollars for a round trip. After three stops it will be one dollar more per each additional stop. No transportation of people who are intoxicated.

CHIEF OF POLICE/DISTURBANCE AT 100 BLOCK NORTH JEFFERSON/INJURY ACCIDENT/BURGLARY IN 500 BLOCK OF SOUTH BLUFF/IN-SERVICE TRAINING

Chief Blevins reported they investigated a disturbance in the 100 block of N. Jefferson. One person taken into custody. Case taken to County Attorney.

Injury accident at Main and Springfield; three persons with minor injuries taken to Anthony Medical Center, treated and released. Kansas Highway Patrol investigated the accident.

Investigating a house burglary at 500 block of South Bluff.

Officer’s Schultz and Houston attended an in-service training in Winfield. Intensive course to develop skills to conduct a competent investigating interview of a child abuse victim.

Mayor asked about J-turns. Commissioner Williams has found several ordinances on line. Chief Blevins will gather more information.

WATER DEPARTMENT PROJECT

Don Hellar of EBH was present to ask if the City was ready to proceed forward with project for replacing the North Water tank and the Water tank in town. Rural Development said that there is indication that President Obama’s policy will be to develop programs to create jobs now including infrastructure construction and the Water Project timetable, if qualified, would have to be pushed up.

The Commission agreed to proceed with the project and an amended EBH contract was presented to include Rural Development Application and environment preparation for a lump sum of $8,025 with 25% being paid by the Grant.

Commissioner Williams made the motion that the City accepts the amended contract with EBH for developing the Rural Development Application and environmental preparation for the Water Projects for the lump sum of $8,025. The motion was seconded by Commissioner Hekel. Motion carried.

EXECUTIVE SESSION

Commissioner Williams made the motion that the City Commission go into Executive Session for 18 minutes for discussions prior to acquisition of real estate with Superintendent Sechler, Don Hellar of EBH and City Administrator Heidrick remaining. The motion was seconded by Commissioner Hekel. Motion carried.

At 9:37 a.m. the City Commission room was cleared with City Superintendent Sechler, Don Hellar of EBH and City Administrator Heidrick remaining. At 9:55 a.m. the Mayor called the meeting back into regular session. No decisions were made.

EXECUTIVE SESSION

Commissioner Williams made the motion that the City Commission go into Executive Session for 15 minutes for discussions prior to acquisition of real estate with City Superintendent Sechler, Don Hellar of EBH and City Administrator Heidrick remaining. The motion was seconded by Commission Dickey. Motion carried.

At 9:55 a.m., the City Commission room was cleared with City Superintendent Sechler, City Administrator Heidrick and Don Hellar of EBH remaining. At 10:10 a.m. the Mayor called the meeting back into regular session. No decision was made.

TRIP TO EXAMINE CONCRETE WATER TANK

The City discussed having a concrete Water Tank to replace the old tank in town. It would virtually be maintenance free. Natgun Company has placed tanks at Overland Park and the Commission will plan to take a trip to see it.

BELLESINE LAKE LEASE LOT SURVEYED

Mayor Hatfield reported he had his Lake Leased Lot surveyed. Steve Bellesine, is being surveyed by Bellesine. It was discussed that it was probably done so he can get financing for house construction on the leased Lake Lot. Superintendent Sechler has received a copy of the survey.

DE-ANNEXATION – ANDERSON WELDING

The City Commission discussed the costs for having the City property de-annexed that Mike Anderson wanted to purchase east of Anthony at the burn-site. Anderson is to have the area surveyed, pay for the de-annexation process and closing costs and pay appraised value for the property. The fence material would be furnished by the City. Question of mineral rights was discussed and no decisions made.

PROMISSARY NOTE – ANTHONY COMMUNITY CARE CENTER

After discussion, Commissioner Williams and City Administrator Heidrick will go over a draft of a new promissory note for changes to be presented to Anthony Community Care Center Board for discussion and approval.

CITY SUPERINTENDENT REPORT/TRACK LOADER/DUMP FEES/CONSERVATION SERVICE – COST SHARE MONEY/TREE TRIMMING PROGRAM/WATER/WASTEWATER TRUCK BED/WATER DEPARTMENT IMPROVEMENTS/ELECTRIC RATE STUDY/ELECTRIC SERVICE

Superintendent Sechler reported that Track Loader will be delivered January 19^th or 20^th.

He contacted Mike Lanie and he is going to ask the County Commissioners if they would forego dumping fees for landfill.

He spoke to Tim Clark of the Soil Conservation Office. There might be cost share money for the septic system on East side of Lake. He will let us know.

Tim McDonnell of Kansas State District Forester for this area gave a tree trimming program to several City workers.

Truck bed for the Water/Wastewater Department is not ready yet. Commissioner Hekel, Administrator Heidrick, Superintendent Sechler and Terry Stark met with Don Hellar of EBH concerning Water Department Improvements.

He has been working with John Haas of Ranson Financial Consultants on the Electric rates. There is more work to be done. John Haas will present the study in a couple of weeks.

The Electric service for Rex Gates has been completed.

CITY CLERK/ADMINISTRATOR REPORT/BOND SALE/TAXI GRANT/YEAR-END TRANSFERS/BLUE CROSS/BLUE SHIELD/MEMORIAL PARK GRANT/TREE BOARD MEETING

City Administrator Heidrick reported that January 15^th is the closing date for the Bond sale for Washington Street, Tennis Court and Visions First Addition Street and Sewer Projects.

He almost has the Taxi KDOT Grant Application complete to send to Topeka.

He will have Angie proceed with year-end transfers for Capital Improvement Fund and Municipal Equipment Fund. Some will need to be transferred from Electric Reserve to Electric Fund to cover year-end encumbrances.

Stephanie Buckman of Blue Cross/Blue Shield will meet with him on Tuesday to present the 2009-2010 Blue Cross/Blue Shield Insurance Program for the City employees. Group Benefit Specialists will be contacted.

KDOT Grant papers for Memorial Park have arrived finally. They have been reviewed by Jim Forsyth and are ready to be signed by the Mayor.

Tree Board will meet Monday night at 7:00 p.m. in the City Commission room.

COUNTY ECONOMIC DEVELOPMENT COUNCIL

Mike Lanie, Coordinator of the County Economic Development Council asked the City to appoint Kyle Clark to District One in the County to represent the City. The City Commission thought it would be good to advertise that the position was open.

INDUSTRIAL DEVELOPMENT BUILDING/KDOHC LETTER

Mayor Hatfield reported that the cost for laying a 6” concrete floor for the Industrial Development Building will be determined and financing discussed.

A letter from the Department of Commerce and Housing indicated funding for Grants and Programs may be curtailed.

EXECUTIVE SESSION

Mayor Hatfield made the motion that the City Commission go into Executive Session for 20 minutes to discuss matters concerning non-elected personnel with the City Superintendent and City Administrator remaining. The motion was seconded by Commissioner Dickey. Motion carried.

At 11:30 a.m., the City Commission room was cleared with the City Superintendent and City Administrator remaining. At 11:50 a.m. the Mayor called the meeting back into regular session. No decisions were made.

EXECUTIVE SESSION

Mayor Hatfield made the motion that the City Commission go into Executive Session for 10 minutes to discuss matters concerning non-elected personnel with the City Superintendent and City Administrator remaining. The motion was seconded by Commissioner Dickey. Motion carried.

At 11:50 a.m., the City Commission room was cleared with the City Superintendent and City Administrator remaining. At 12:00 p.m., the Mayor called the meeting back into regular session. No decisions were made.

EXECUTIVE SESSION

Mayor Hatfield made the motion that the City Commission go into Executive Session for 10 minutes to discuss matters concerning non-elected personnel with the City Administrator remaining. The motion was seconded by Commissioner Dickey. Motion carried.

At 12:00 p.m., the City Commission room was cleared with the City Administrator remaining. The 12:10 p.m., the Mayor called the meeting back into regular session. No decisions were made.

APPROVE MERIT RAISES

Commissioner Williams made the motion that the City Commission approves the budgeted preferred Merit Raises as recommended by the City Supervisors. The motion was seconded by Commissioner Hammersmith. Motion carried.

Commissioner Hammersmith made the motion that the City Commission meeting be adjourned. The motion was seconded by Commissioner Dickey. Motion carried.

__________________________________________

Donald F. Heidrick, City Clerk/Administrator

Approved by _______________________________________

Howard D. Hatfield, Mayor