CITY OF ANTHONY

Recorded

July 16, 2007

The Board of Commissioners of the City of Anthony, Kansas met in regular session at 8:30 A.M. with Mayor Hatfield presiding and the following Commissioners present: Hekel, Hammersmith, Dickey, and Williams. Absent: None. Also present were Don Heidrick, City Clerk/ Administrator; Grant K. Sechler Jr., City Superintendent; John Blevins, Chief of Police; Amber Schmitz of The Anthony Republican; Donna Crowe, Kenny Hodson, Mike West, Creighton Cullop, Justin Mitchell, Joe Wilcox, and Larry Berry.

The minutes of the previous meeting were approved.

APPROPRIATION ORDINANCE APPROVED

Claim Ordinances #5497 making appropriations for the payments of certain claims against the City of Anthony in the sum of $33,117.19 for appropriation ordinance was presented and on motion by Commissioner Williams, seconded by Commissioner Dickey, said ordinance was unanimously approved and claims ordered paid.

ELECTRIC PRODUCTION DEPARTMENT REPORT

Larry Berry, Power Plant Superintendent, reported on activities of the Electric Production Department. Worked on dirt berm, and still need to spend some time on that project. They are generating about every day and things are going well.

Still training operator, to get back on normal working schedule.

Cutting grass and keeping Plant clean.

Future projects, keeping lights on and get employee trained.

REQUEST TO EXTEND BASEBALL PRACTICE

Joe Wilcox reported they are taking a team to the Baseball National Tournament in Oklahoma City. He would like to request to extend baseball practice and use lights until 7:00 P.M. for additional one-half hour, for the next three evenings. The members of the City Commission were in consensus to approve the request and could not see any problem.

HOUSING REHABILITATION THROUGH THE HOME PROGRAM

Mike West, Weatherization Director/CDBG Administrator for the South Central Kansas Economic Development District explained the HOME Program which is for rehabilitating houses in a specific area. The City can apply for up to a $300,000 Grant. It is better if the City provides some match money to increase Grant approval. The City Commission will decide next week. Weatherization Program could be used to match the Grant. The City will have to decide what amount is available for a possible match. It is recommended that SCKEDD administer the Grant for now.

2006 AUDIT REPORT

Justin Mitchell of Adams, Brown, Beran & Ball presented the 2006 Audit Report and explained the management letter which recommended office management changes. He explained IRS is auditing more cities every year and recommended reimbursement policy that IRS would check. Certain benefits to City employees need to be taxed through payroll. He will be available for helping with accomplishing the necessary changes. He mentioned lease/purchases the City has internally. Recommended Asset inventory for items worth $2,500 and over. Recommended sign off of utility readings by meter reader and checking with revenue that should be received from those readings.

MOWING AT LAKE / CITY CLEAN-UP

Creighton Cullop questioned if mowing was being done sufficiently on the West side of the Lake. There were Lake Leaseholders and other people doing the mowing for Memorial Day and Fourth of July. He said that the City had been informed of the need. Communication had not been made to the City Superintendent. City Superintendent will check the area.

Cullop would also like to have copy of Code for regulation for City property clean-up including dangerous structure regulation.

LAKE LEASE LOT #5W TRANSFER

The transfer of the Lake Lease for Lot 5W was questioned because the transfer to a Trust had not been signed, designating the person signing as a trustee of Trust. Also the person releasing the Lease did not sign the release properly.

Commissioner Williams made the motion that the City approve the transfer for Lake Lease Lot 5W from Linda F. Clements to Kathy Malone Trust pending the Lease is signed by Kathy Malone as designated as trustee and notarized. The motion was seconded by Commissioner Hammersmith. Motion carried.

EXTENSION FOR STRUCTURE REPAIR AT 315 NORTH SPRINGFIELD

Health Officer Kenny Hodson reported owners of 315 North Springfield did not get roof repaired by July 12^th as Order stated because of the weather, and the owners could not be here this morning but have requested an extension for doing the repair. Commissioner Hekel expressed disgust about extending the time for weather and this and that, the repair should be done by now.

Commissioner Hammersmith made the motion that the City extend the time for property owners to repair the structure at 315 North Springfield for 30 days more from the original deadline directed on the Order. The motion was seconded by Commissioner Dickey. Motion carried 4-1 with Commissioner Hekel voting no.

FIRE DEPARTMENT REQUEST

Fire Chief Hodson said he was going to discuss with the Fire Department about increasing fire run compensation from $8.00 to $10.00 and doing away with the now Payroll taxed compensation of $8.00 for each practice session. He said it would cost about $600 more. It will be discussed at Fire Department meeting.

SKID LOADER BIDS

City Superintendent Sechler reported that the skid loader bids from Wichita Tractor (New Holland) of $24,500 and Conrady Western (John Deere) of $27,850 did not meet all the specs. Bids from White Star (Bobcat) of $25,784.80 and Berry Tractor (Komatsu) of $31,828, met all specs.

After discussion, Commissioner Hekel made the motion that the City accept the bid of $25,784.80 for a Bobcat skid loader from White Star of Wichita. The motion was seconded by Commissioner Hammersmith. Motion carried.

FORK GRAPPLE

After discussion, Commissioner Hekel made the motion that the City purchase an industrial Bobcat Fork Grapple from White Star for $4,020. The motion was seconded by Commissioner Hammersmith. Motion carried.

BUDGET ITEMS

A list of Municipal Equipment items and Capital Improvement lists were presented for 2008 Budget consideration for the Commission to review. Department Heads will be here at the next meeting to go over items.

CITY SUPERINTENDENT'S REPORT / PROJECT MEETING WITH EBH /

SEWER LINE TO WHEATRIDGE /

WILL BE WORKING WITH MESSNER GROUP AND OTHER GROUP

City Superintendent Sechler reported he had met with EBH on several projects. They have preliminary drawing for sewer lift station on North Mass completed. No estimate cost yet.

Need to discuss sewer line to Wheatridge Addition. This would involve 900 feet of sewer main. It could cost $50,000, contractor would do work. Possibility of having a Special Benefit District.

He has been in contact with Messner Group and other group involved. He will be putting in a lot of time on this project in the next few months.

CHIEF OF POLICE REPORT / DRUG PROGRAM PRESENTATION /

DISTURBANCE AT SMOKEHOUSE / NO PROBLEMS AT ANTHONY DOWNS /

$100 DONATION FROM SOUTH CENTRAL KANSAS COMMUNITY CORRECTION AGENCY /

QUESTION ABOUT LAUNDROMAT

Chief of Police Blevins reported that Officer Schultz presented Drug Program and presentation with Rambo for Anthony Reading Program at the Library. 32 people were present. It was received well and students enjoyed the program.

There was disturbance at Smokehouse Club. One arrest made. Case is at County Attorney.

No problems at Anthony Downs. There was fair attendance. Received $100 from South Central Kansas Community Corrections Agency for use of Police Department for two-day training for their probation officers.

Work has begun on garage this morning.

Commissioner Dickey asked about the Laundromat, if it was still open. Hearsay people were putting money in machines but they are not working. Chief will check on it.

CITY CLERK/ADMINISTRATOR'S REPORT / JUNE BOOKKEEPING /

ELECTRIC FUND / I.D. FUND / TRANSPORTATION POSITION /

TRANSIT MEETING REPORT

City Clerk/Administrator Heidrick reported June Bookkeeping had been completed by Angie Hartman. Electric Fund shows $107,986.54 but $150,000 was transferred from Reserve to the Electric Fund to cover ending quarterly encumbrances of $98,105.99 and June expenses of $42,013.46.

Industrial Development Fund still shows deficit. This will change when KanOkla building is sold.

He worked on 2008 Budget. He is finalizing Transportation hiring.

He has report of Transit meeting held in Hutchinson in June.

CONTRACT MOWING

Mayor discussed hiring out mowing for City. Something to think about.

Commissioner Williams made the motion that the City Commission meeting be adjourned. The motion was seconded by Commissioner Dickey. Motion carried.

________________________________________________

Donald F. Heidrick, City Clerk/Administrator

Approved by _______________________________

Howard D. Hatfield, Mayor