CITY OF ANTHONY
Recorded
May 12, 2008
The Board of Commissioners of the City of Anthony, Kansas met in regular session at 8:30 a.m. with Mayor Howard Hatfield presiding and the following Commissioners present: Hekel, Dickey, Hammersmith and Williams. Absent: None. Also present were Don Heidrick, City Clerk/Administrator; Grant K. Sechler, Jr., City Superintendent; John Blevins, Chief of Police; Amber Schmitz of the Anthony Republican; Creighton & Theresa Cullop, Matt Jaeger, J.D. Rhea, Mary Hixson, Marilea Struble, Paul Jefferis, Ron Hill, Bill Giesen and Mel & Patricia King.
The minutes of the previous meeting were approved.
APPROPRIATION ORDINANCE and 5/13/08 PAYROLL APPROVED
Claim Ordinance #5539 making appropriation for $61,744.07 for the payments of certain claims against the City of Anthony for appropriation ordinance and $45,683.32 for 5/13 Payroll were presented and on a motion by Commissioner Williams, seconded by Commissioner Dickey, said ordinance and payroll were unanimously approved and claims ordered paid.
STREET DEPARTMENT REPORT
J.D. Rhea, Street Department Head reported that they have been looking at mowers and are here to discuss the bid proposals presented.
They will be sawing new concrete at Fire Department.
MOWER TRACTORS/MOWERS BIDS
Mower Tractors Bids received:
1. Prairie Land Partners: John Deere 2008 Mower - $11,056.27; 2007 Tractor-$45,619.20;
New Tractor - $50,972.40
2. Sellers: Schulte Mower - $18,840.00; Kabota Tractor - $48,040.00 (different model, New Kabota - $38,761.00)
Mower Bids Received:
Bill’s Repair: Grasshopper – 72” Kabota - $13,080.00; 61” Kabota $12,731.25
Power fold option $382.82
Hostetler Supply: 72” Hustler - $11,775.00; 60” Hustler - $11,500.00
Prairie Land Partners: 72” John Deere - $10,492.84; 60” John Deere - $10,176.00
Bids will be reviewed and decision made at the next meeting.
EMC DIVIDEND CHECK
Marilea Struble and Paul Jefferis of Strong’s Insurance presented to the City a dividend check for $23,425.63 from EMC Safety Group Insurance Program for the policy year April 2007 to April 2008.
SEWER SYSTEM AT LAKE
Creighton & Theresa Cullop asked about the possible requirement of having to connect to a sewer system that the City Commission had been discussing to construct at the Lake. They had made plans to have their own system. Mary Hixson asked if City had a long range plan. Mel & Patricia King and Bill Giesen were for the new system. Cost assessment to the users has to be determined for the system. Users to have their cabin connected it would be at their own expense for pumps, materials, etc. After extensive discussion, a procedure needs to be developed. How is it going to be funded and a plan is needed for the future. The need now is for helping with the immediate problem and the wishes of concerned cabin owners with current problem septic systems. How to charge for cost and fees will have to be determined.
Commissioner Williams made a motion that the City construct a sewer system for the northwest corner of the Lake and that further information be known in a couple of weeks for the procedure to follow for operating and assessing cost for the system with lake leaseholders. Motion was seconded by Commissioner Hekel. Motion carried.
AUDIT AGREEMENT CHANGE ORDER
The City Administrator and Mayor had received word from Justin Mitchell of Adams, Brown, Beran and Ball that he had contacted his managing partner that they were in agreement to split the increase of the audit fees for the additional standards, $650 for this year and $650 for next year. Commissioner Williams had reviewed the original contract and there is no clause addressing a need for change orders. The City could sue for breech of contract if they did not follow through with the original contract.
The Commission discussed that it would be best to go ahead and agree to the change order. Commissioner Dickey believed they should hold true to the contract. Mayor Hatfield made a motion that the City accept the change order for the original contract with Adams, Brown, Beran and Ball and split the increase of $1,300.00 to $650 for 2007 audit and $650 for the 2008 audit. The motion was seconded by Commissioner Williams. Motion carried 4-1 with Commissioner Dickey voting no.
TERM LIFE INSURANCE
Group Benefit Specialists had presented proposals for $25,000 Term Life Insurance for City Employees for approximately $2,000 less a year in premiums than the two current insurance plans put together. One employee has purchased extra insurance on one of the policy’s which according to the insurance representative could be kept by the employee if the City drops the plan. This will be investigated further before a decision is made.
CITY SUPERINTENDENT REPORT/GARFIELD DRAINAGE PROJECT/
PROPOSED COUNTY PARKING LOT/KMU CONFERENCE/BURNSITE SIGNS/
POOL FILLED/LAKE SEPTIC SYSTEM/PROPOSED LAKE DAM SOIL SAMPLES/
CONTRACT FOR WHEATRIDGE DRIVE/ROOF FOR FIELD HOUSE
Superintendent Sechler met with the County about the Garfield drainage project and they are ready to help with project. The City to provide material and the County dig and install the materials.
The County asked if they could go ahead and rock their property for a parking lot if they did not use any City street right of way. According to the Zoning Book and with the Planning Commission decision this is possible. Tom Phillips, Zoning and Planning Consultant, agrees the County would be able to do this. The City Commission was in agreement to let them do it.
He, Steve Wilkinson and Larry Berry will be attending the KMU Conference on Wednesday, Thursday and Friday. He has been nominated for a position on the KMU Board of Directors.
Don’s Printing lost the examples for the Burnsite signs. He took them new ones.
Water Department filled the pool and there is a leak around the drain valve.
He has found better material prices for the proposed septic system at the Lake, $9,500 instead of $12,500.
He has contracts for Wheatridge Street. It does not include concrete for the entire highway entrance which could be added with change order. They may start the project this week.
Prices for the metal roof for the football field house would run around $3,385 plus lumber.
He received elevations for the proposed Lake Dam soil samples from EBH and will forward them to Companies for prices to do the samples. City Commission asked about a plan to re-seal streets this summer.
ROOF MATERIAL FOR FOOTBALL FIELD HOUSE
Commissioner Hekel made the motion that the City purchase metal for the football field house roof from Home Lumber for $3,385. The motion was seconded by Commissioner Dickey. Motion carried.
AGREEMENT FOR CONSTRUCTING WHEATRIDGE DRIVE
Commissioner Williams made a motion that the City approve the agreement with Apac-Kansas Inc, Shears Division to construct Wheatridge Drive in the Sunrise Addition to the City and the Notice to Proceed. The motion was seconded by Commissioner Hekel. Motion carried.
CHIEF OF POLICE REPORT/OFFICER SCHULTZ WITH RAMBO/
HOUSTON-TRAINING SEMINAR/BALLOON FEST/ DISTURBANCE ON S. BLUFF
Chief Blevins reported that Officer Schultz and Rambo presented a program at the Harper Children’s Fair. Rambo did four demonstrations for different classes.
Officer Houston attended a training seminar on Practical Kinesic Interview and Interrogation.
Weather was not so good for Balloon flying. Over all it was a good Balloon Fest.
Saturday morning found a disturbance in 400 block of S. Bluff which actually started at the Smokehouse.
CITY CLERK/ADMINISTRATOR REPORT/ INDUSTRIAL DEVELOPMENT
ASSIST INVOICE OF INDUSTRIAL PARK ENTRANCE/
2007 AUDIT/WASTEWATER PROJECTS
The City Clerk/Administrator reported that the Industrial Development Board was in agreement for the Industrial Development Fund to finance one half of the concrete entrance for the north Industrial Park. This would be $13,300.00.
Auditors will begin 2007 audit on Monday, May 19th.
Hearing for the Wastewater Department Projects will be Monday, May 19th. This is necessary in order to borrow additional money from KDHE Revolving Loan Program.
Commissioner Hammersmith made the motion that the City Commission meeting be adjourned. The motion was seconded by Commissioner Williams. Motion carried.
__________________________________________
Donald F. Heidrick, City Clerk/Administrator
Approved by _______________________________________
Howard D. Hatfield, Mayor