CITY OF ANTHONY

Recorded

May 5, 2008

The Board of Commissioners of the City of Anthony, Kansas met in regular session at 8:30 a.m. with Mayor Howard Hatfield presiding and the following Commissioners present: Hekel, Dickey, Hammersmith and Williams. Absent: None. Also present were Don Heidrick, City Clerk/Administrator; Grant K. Sechler, Jr., City Superintendent; John Blevins, Chief of Police; Amber Schmitz of the Anthony Republican; Justin Mitchell, Troy Lankton, Jim Forsyth, Terry Stark and Tiffany Nulik.

The minutes of the previous meeting were approved.

APPROPRIATION ORDINANCE

Claim Ordinance #5538 making appropriation for $130,664.72 for the payments of certain claims against the City of Anthony for appropriation ordinance was presented and on a motion by Commissioner Williams, seconded by Commissioner Dickey, said ordinance was unanimously approved and claims ordered paid.

EXECUTIVE SESSION

Mayor Hatfield made the motion that the City Commission go into executive session for 15 minutes regarding consultation with an Attorney on matters that would be deemed privileged in an attorney client relationship. The motion was seconded by Commissioner Hammersmith. Motion carried. At 8:33 a.m. the City Commission room was cleared with the Chief of Police, City Superintendent, City Clerk/Administrator and City Attorney remaining and Commissioner Williams leaving. At 8:48 a.m. the Mayor called the meeting back into regular session. No decision was made.

NEW EMPLOYEE INTRODUCED

City Clerk/Administrator Don Heidrick introduced new employee Tiffany Nulik. She will be working in the front office replacing Bette Berry, who retired.

GRANT WRITING POLICY

City Administrator Heidrick asked about having a city policy for having Donna Crowe, Grant Writer, writing grants. There was discussion that grants applied for should be related to or benefit City operations. If there was some question if an organizations grant application would be beneficial to the city operations, then the city officers would decide. If necessary the City Commission could decide.

ANTHONY CAR SHOW REQUEST

Troy Lankton requested that the 200 block of N. Anthony and 100 block of E. Spring be blocked off for the 10^th Annual Anthony Car Show.

Commissioner Hekel made the motion that the City block off the 200 block of North Anthony St. and the 100 block of East Spring for the Anthony Auto Show, May 10^th, from 8:00 a.m. to 4:00 p.m. The motion was seconded. Motion carried.

Commissioner Hekel made the motion that the City provide the option to block off the 200 block of East Spring also if necessary, for the Car Show. The motion was seconded by Commissioner Williams. Motion carried.

CITY STREET CAPITAL IMPROVEMENT FUND

The City Clerk/Administrator reported that after conferring with Kevin Cowan of Gilmore & Bell, the City’s Bond Attorney, that if the City would make the street entrance to the City’s north Industrial Development Park part of the City’s Street Capital Improvement Plan, then it could be financed by the City’s Sales Tax revenue received for the Sales Tax Street Improvement Bond Issue and Street Capital Improvements.

Commissioner Williams made the motion that the City make the street entrance to the north Industrial Park a part of the City of Anthony Street Capital Improvement Plan. The motion was seconded by Commissioner Hammersmith. Motion carried.

DRAINAGE – GARFIELD STREET

Mayor asked about the drainage renovation project for Garfield and if the County had been contacted again. The Mayor indicated the project needs to be completed as soon as possible. Superintendent Sechler will contact the County. The Mayor said he had checked on leasing a track hoe if the City had to.

APPROVE BID – ENTRANCE TO NORTH INDUSTRIAL PARK

Mayor Hatfield made a motion that the City approve the bid from Major Inc for constructing the concrete entrance for the north Industrial Park for $26,600. The motion was seconded by Commissioner Hammersmith. Motion carried.

WATER LINE FOR CHRISTIAN BOOK STORE

Mayor Hatfield made the motion that the City provide and lay a 1” water line and meter for the Christian Book Store. The motion was seconded by Commissioner Hammersmith. Motion carried.

BULK WATER STATION

City Commission discussed the bids for the new bulk water station. Approximately 95,000 gallons are purchased per year. About $40.00 received per month.

Commissioner Hekel made the motion that the City approve the bulk water station bid from Salina Supply Company for an amount not to exceed $25,000. The motion was seconded by Commissioner Hammersmith. Motion carried.

The City Commission discussed the location for the bulk water station and the possibility of paving Washington Street if the location was on the south side of the City Shop. Cost for paving will be obtained.

AUDIT CONTRACT CHANGE ORDER

Justin Mitchell of Adams, Brown, Beran & Ball Auditors explained his firms need to have a change order for a 15% increase of $1,300.00 for the audit contract fee with the City of Anthony. Requirements of the American Institute of Certified Public Accountants are that more examination of internal control is needed more than ever. Their licensing is governed by the Institute.

After discussion the Commission asked if the amount could be spread out over two years. Mitchell said he would check with his managing partner and get back with the City. Commissioner Williams said he would like to examine the initial contract.

OLD FOOTBALL FIELD

Commissioner Dickey asked about renovating the field house at the old football field. Discussion was about having outside entrance only for the restrooms. The roof needs to be repaired now. Recreation Commission will be contacted about any ideas they have.

CHIEF OF POLICE REPORT/ TIME OFF/ DISTURBANCE-200 BLOCK N. SANTA FE/

WEED NOTICES/ AGGRAVATED SOLICITATION OF A CHILD/

TRAFFIC MONITOR/ HEALTH NUISANCE-EAST MAIN

Chief Blevins reported that he appreciated time off.

The Police Department responded to a disturbance in the 200 block of N. Santa Fe. Two persons were taken into custody for battery and disorderly conduct.

Served several weed notices. City mowed one of the properties.

Derick Dent sentenced to 10 years for aggravated solicitation of a child.

Commissioner Hekel asked about a traffic monitor for $2,400. Chief Blevins said that it would be good to think about for the 2009 budget.

The health nuisance problem on East Main was discussed. It will be an ongoing problem.

CITY SUPERINTENDENT REPORT/ NITRATE REMOVAL TESTING/

TRACTOR MOWER/ STATE FIRE MARSHAL COMMENTS/ WESTERN FARMERS/

STREET IMPROVEMENT CONTRACTS/ SUNRISE ELECTRICAL CONTRACTS

Superintendent Sechler reported that he, Terry Stark and Commissioner Hekel met with Don Hellar of EBH and Randy Condit of CTOC-GO Inc. on the nitrate removal test. The testing will begin soon by the Water Department when the Sunrise Addition Project is complete.

Sellers brought a tractor and mower demo last week. They hope to get a demo from John Deere this week.

Water Dept. finished installing water main for Sunrise Addition last week.

He received comments from State Fire Marshal last week on a building addition. Owner has no problem with the requirement.

Western Farmers reported that the electric coal plant will not be built in Oklahoma. Cost of construction and amount of carbon tax that is possible does not make it feasible now. Combined cycle production would be more feasible than just coal now. The cost of future generation is scary according to Western Farmers.

He has been working on contract for Street Improvements. City Attorney is looking over it and he brought to his attention the need to have payment bonds from Contractor for projects over $100,000. Contractor is checking on cost which was not included in bid.

He and Steve Wilkinson met with Electric Contractor for Sunrise Addition.

SEPTIC SYSTEM AT LAKE

City Superintendent Sechler reported again on the septic system for the lake. It would cost the City $13,500. Cabin owners will be responsible to install the pumps and pipe to get to the main. Could be set up like sewer district. Maybe pay back on monthly plan. Methods of payment were discussed.

CORRECTION NEEDED FOR REPORT ON POWER PLANT

Superintendent Sechler reported that a correction was needed in the newspaper for the misquote referred to Larry Berry, Power Plant Superintendent about the Power Plant condition. He and his crew take excellent care of the Power Plant.

CAPITAL IMPROVEMENTS FOR THE ELECTRIC DEPARTMENT

The City Commission discussed the Capital Improvement items presented by Steve Wilkinson, Electric Distribution Department Head and Larry Berry, Power Plant Superintendent to be considered in the electric rate study. Maintenance items and long term Capital Improvement expense will be indicated separately and alternate rates reviewed that would be needed for each of these expenses.

CITY CLERK/ADMINISTRATOR REPORT/ USE OF ELECTRIC UTILITY DEPRECIATION/REPLACEMENT FUND/ U.S. FLOSS LOAN PAID/ I.D. BOARD MEETING/ 2009 BUDGET SEMINAR/TREE BOARD MEETING

City Clerk/Administrator reported that according to Kevin Cowan, Bond Attorney, that the Electric Utility Depreciation Replacement Fund set up for the 2004 Electric Bond issue, could be borrowed from, if necessary for operation of the Electric Department Fund. The revenue borrowed would have to be refurbished within 12 months.

The city received $25,000 loaned to U.S. Floss in 2000 without interest. This was recommended by the Industrial Development Board and approved by the City Commission.

The Industrial Development Board should meet today at 12:00 noon at Smokehouse.

Officer Schultz with Rambo gave an interesting program on Drug Detection at the last Lions Club Meeting.

He will be attending a 2009 Budget Seminar June 4^th in Wichita.

Tree Board will meet this Thursday evening at 7:00 p.m. at the East Park for a work session.

BURNSITE POLICY

Policy for Burnsite usage should be handed out to people requesting use of the burnsite

MEMORIAL DAY

The City Commissioners consensus was that there would be no regular Commission meeting the week of Memorial Day.

FREE LAND

The Mayor asked Commission to think, for future discussion, about having City free land available for those who would commit to build on that free land by a designated time.

Commissioner Hammersmith made the motion that the City Commission meeting be adjourned. The motion was seconded by Commissioner Williams. Motion carried.

__________________________________________

Donald F. Heidrick, City Clerk/Administrator

Approved by _______________________________________

Howard D. Hatfield, Mayor